By-Laws of the Chatham Democratic
Article I -- Name
The organization shall be known as the Chatham
Democratic Town Committee herein after referred to
as the Committee.
Article II -- Purposes
This Committee is organized and constituted
under the authority of, and in accordance with,
the provisions of the General Laws of the
Commonwealth of Massachusetts, and shall have as
its purposes the following: to foster and
advance the ideals and aims of the Democratic
Party; to work and organize for the success of
Democratic candidates of the town, county, state
and nation; to do all things necessary and
incidental to building and strengthening the
Democratic Party in Massachusetts within
Barnstable County and, more particularly, in the
Town the of Chatham.
Article III -- Membership
1. The Committee shall consist of no more than 35 people who are registered
as Democrats and can vote in the Town
of Chatham. They will be elected on the
Presidential Primary ballot for a period of 4
In order to have one's name on the
ballot for election to the Committee, he/she
must sign a consent form for nomination. The
Chair will make a public announcement regarding
the availability of these forms. The Committee
may also include those elected to membership by
the Committee between the four year election
cycle to fill Committee vacancies.
2. The Committee, following the election of its
members, shall meet, organize and chose a Chair,
Vice Chair of the opposite sex, a Secretary and
3. The Committee may, by a vote at any meeting,
authorize the appointment of associate members.
Associate members shall not have the right to
vote but shall have such other powers and duties
as the Committee may determine.
4. Any duly elected member of the Committee who
changes permanent residence from the Town of
Chatham during the said 4 years shall cease to
be a member of the Committee at that time.
5. Vacancies shall be filled by a vote of the
Committee. Associate members, if any, shall be
the candidates first considered when filling
6. Any member of the Committee who has served
as such for 20 or more years continues to be a
voting member of the Committee but his/her
position is vacated and,
hence, open to a new aspirant to membership on
Article IV -- Officers
1. The officers of the Committee shall consist of
a Chair and Vice Chair of the opposite sex, a Secretary and
Treasurer. These officers shall serve for a term
of 4 years.
2. In the event of death, resignation, or
removal of any of these officers, their position
will be declared vacant and filled at the next
scheduled meeting of the Committee. A statement
of such changes in officers are to be
sent immediately by the Committee's
Secretary to the Secretary of the Commonwealth
of Massachusetts, the Secretary of the
Democratic State Committee and the Chatham Town
Article V -- Duties of the Officers
1. Chair: The Chair shall, in addition to the
duties required by law, preside at all meetings
of the Committee and shall have general charge
and supervision of all Committee activities.
He/she shall have the power to appoint all
standing and special committees as are
created from time to time. He/she shall have the
power to call special meetings and all regular
meetings as deemed advisable.
The Chair will notify each Committee
member the date, time and place of the next
meeting as well as the agenda several days
before the scheduled meeting date.
Within 10 days after the
Committee's organizational meeting, the Chair
shall file with the Secretary of the
Commonwealth, the Secretary of the Democratic
State Committee and Chatham Town Clerk, a list
of the officers and members of the Committee.
The Chair shall file with the same officials a
statement of changes in the organization or
membership whenever they occur.
2. Vice Chair: The Vice Chair shall preside at
all meetings of the Committee in the absence of
the Chair. He/she shall perform all duties and
have the powers of the Chair in case of his/her
3. Secretary: The Secretary shall keep a record
of all proceedings of the Committee.
4. Treasurer: The Treasurer shall have custody
of all funds belonging to the Committee. He/she
shall pay all bills subject to the Chair's
approval. He/she shall submit a report of the
Committee's financial condition and transactions
at all regularly scheduled meetings.
Additionally, the Treasurer will file periodic
reports as required with appropriate state and
local offices with regards to income and
Article VI -- Quorum
Two officers plus one-fifth of the voting
members of the Committee shall constitute a
quorum for the transaction of business.
Article VII -- Changes in the By-Laws
These By-Laws may be amended at any regularly
called meeting of elected members of the
Committee provided the proposed change(s) is in
writing, signed by the elected Committee member
proposing it, and in the hands of the Chair 6
weeks before the meeting at which such a
proposal is to be acted upon. The proposed
change(s) must be sent to all Committee members
at least 30 days before the meeting. By-Laws can
be changed by a majority vote of the Committee
Unless, and until amended, by elected members of
the Committee, these By-Laws shall continue in
effect from year to year.
No formal motion is required in order to
have them continue in force.
Article VIII-- Meetings
Meetings shall be open to the public and
Article IX -- Removal of Local Members
Members and officers pledge themselves, as
elected officials, to perform diligently and
honorably their duties or resign. Members of the
Committee may be removed by procedures
guaranteeing adequate notice, due process and by
a majority of the elected members present and voting for
adequate cause such as but not limited to:
1. Failure to attend at least half of the
regularly scheduled Committee meetings during
any calendar year.
2. Publicly supporting or financially
contributing to the opponent of a Democratic
nominee if the party nominee publicly supports
the Democratic platforms adopted at the most
recent state and national Democratic conventions.
3.Unauthorized use of the Party name or
4. Conviction, after appeals are exhausted, of a
A member shall be given the opportunity to
resign before notice of the hearing on the
question of removal is given to members of the
A member removed under this section shall have
30 days to appeal to the State Committee
Judicial Council. The vacancy may not be filled
until the final decision of the Judicial Council
Article X -- Personal Liability
The officers and members of the Committee shall
not be personally liable for any debt, liability
or obligation of the Committee.
All persons extending credit to,
contracting with or having any claim against the
Committee may look only to the funds and
property of the Committee for payment of any
such contract or claim, or for the payment of
any debt, damages, judgment or money that may
otherwise become due and payable to them from